Wedding Seating Chart Maker — Free & Easy

What is a wedding seating chart maker?

A wedding seating chart maker is a tool that lets you build a visual floor plan of your reception, place tables of any shape and size, and assign each confirmed guest to a specific seat. Done well, it tells your venue exactly where to set the dishes, tells your catering team who needs the vegan menu, and tells your guests where to sit when they walk in.

Doing this on paper or in a spreadsheet works up to roughly 30 guests. Past that, you start running into the hard problems: a guest declines two days before the wedding and you have to reshuffle three tables, the catering team needs a final dietary breakdown by Friday, your planner wants to see the layout but only has her phone. A good seating chart maker handles all of this in one place.

Key features

• ✓ Drag-and-drop canvas — place tables anywhere, rotate them, snap to a grid
• ✓ Round, rectangular, oval, and custom shapes — match your venue's actual furniture
• ✓ One-click guest assignment — drag a name from your guest list onto a seat
• ✓ Dietary and accessibility tags — see at a glance who needs gluten-free, who needs a high chair
• ✓ PDF export — A4 for printing handouts, poster size for entrance signage
• ✓ RSVP integration — only confirmed guests appear in the assignment panel

How it works in 3 steps

1. Add your guests. Type them in, import a CSV from Excel, or let Seatly pull confirmed RSVPs automatically.
2. Lay out your tables. Drop round 8-seaters, rectangular banquet tables, or a sweetheart table. Rotate and resize until the floor plan matches your venue.
3. Assign and export. Drag each guest to a seat. When you're done, export a print-ready PDF or share a private link with your planner.

Who Seatly is for

Couples planning their own wedding who don't want to wrestle with a spreadsheet. Wedding planners who manage multiple weddings at once. Venues helping couples visualize layouts. Anyone who needs a printable, accurate seating chart without learning CAD software.