Seatly for Large Weddings (200+ Guests)
At 200 guests, your seating chart is a logistics operation. Here\'s how Seatly scales without slowing down.
What breaks at 200+ guests
Tools that work fine for a 60-guest wedding start to struggle at 200. Drag-and-drop becomes laggy. Spreadsheets become sideways scrolling nightmares. Catering teams complain that the PDF they received doesn\'t match the actual count. Seatly is built for this scale — performance is stable up to 500+ guests, and we\'ve tested with weddings of 1,000.
CSV import in 30 seconds
No one types 250 guest names by hand. Upload an .xlsx or CSV — your existing spreadsheet, or our template — and Seatly maps the columns automatically. Names, emails, dietary preferences, plus-one names all flow in.
Zone-based seating
At 200+ guests, you can\'t think table-by-table. Seatly\'s tag-based system lets you group guests by category — family, friends, work, VIP, kids — and visualize zones in your floor plan.
- → Tag each guest with one or more labels
- → Filter the floor plan to show only one tag at a time
- → Identify imbalances quickly — "I have 40 friends but only space at 4 tables, time to rethink"
Dietary tracking at scale
For a 250-guest wedding, you might have 8 vegetarians, 4 vegans, 12 gluten-free, and 5 allergy notes. Seatly generates a per-table dietary breakdown on demand so your caterer knows exactly which seat at which table needs which meal. No surprises at dinner service.
Plus-one management
Larger weddings have more plus-ones, more TBD plus-ones who become known plus-ones two weeks before the wedding, and more guests who try to bring an uninvited plus-one. Seatly tracks all three states (no plus-one / plus-one TBD / plus-one confirmed) and shows clearly which guests still owe you a name.
Printable wedding binder
The day-of binder for a 250-guest wedding is non-trivial. Seatly exports a single PDF with: alphabetical guest list, per-table seating, dietary summary, vendor contacts, and timeline. Two copies — one for the planner, one for the venue.