Seatly for Destination Weddings — Plan from Anywhere
Tuscany in June, Tulum in November, a Greek island in September. Different time zones, different planners, same Seatly account.
The destination-wedding problem
Destination weddings have all the logistics of a regular wedding, plus three extra dimensions: a remote venue you\'ve seen twice, guests who are flying in from multiple countries, and a local planner who isn\'t available in your time zone. The bottleneck is rarely the wedding itself — it\'s the coordination.
Accommodation tracking
For destination weddings, guests need a place to stay. Seatly\'s Travel & Stay tracker lets you log each guest\'s hotel or villa, check-in and check-out dates, room type, and whether they\'ve booked yet. Generate a shareable list for your hotel\'s reservation desk so they know which rooms are part of your block.
Multi-day events
Destination weddings are rarely a single evening. Common structure:
- → Thursday: welcome dinner (60 guests, casual venue)
- → Friday: beach day or excursion (all guests)
- → Saturday: ceremony + reception (90 guests)
- → Sunday: farewell brunch (50 guests)
Each event has its own RSVP and seating chart. Guests confirm which events they\'re attending; your planner can quickly see who\'s coming to brunch on Sunday versus who\'s leaving Saturday night.
Remote collaboration with your local planner
Your local planner on-site has different access than you. Invite them with edit access to specific sections (vendors, timeline, seating chart) and view-only on others (budget). They update in real time; you see their changes the next time you open the app. No more email chains of "Final v3 (LATEST).xlsx".
RSVP with arrival dates
A destination wedding RSVP asks more than yes/no. Guests confirm: which events they\'re attending, arrival and departure dates, and whether they need help with accommodation or transport. This data flows directly into your Travel & Stay tracker and your event-specific seating charts.