Wedding Guest List App & Digital RSVP

The chaos before you have a system

WhatsApp groups, Excel sheets, paper lists on the fridge — and nobody knows the exact headcount a week before the wedding. You've had the conversation: "Did the Johnsons confirm? What about the plus-one for Sarah — does she have a name yet? Who has a gluten allergy, was that Tom or his wife?" Tracking who confirmed, who has allergies, and who needs transport manually across scattered notes is a genuine nightmare.

The deeper problem is that this information lives in too many places at once. The initial invite list is in a spreadsheet. The RSVPs come in via text messages to both partners. The dietary requirements are in a WhatsApp thread from three months ago. By the time you sit down to finalize the catering headcount, you're reconstructing the list from memory — and that's where mistakes happen.

A dedicated wedding guest list app solves this by making the guest list the single source of truth. Every piece of information about every guest — their RSVP status, meal preference, plus-one, and table assignment — lives in one place, visible to both partners and your planner, updated in real time.

How Seatly's guest list and RSVP works

Start by building your list — type guests in, import from a CSV, or add them one at a time. Group them by family side, friend group, or any category you choose. For each guest, Seatly stores their name, contact details, group, RSVP status, meal preference, dietary notes, plus-one status, and table assignment.

When you're ready to send invitations, Seatly generates a unique personal RSVP link for each guest. Send it by email, WhatsApp, or SMS — there's no app for guests to install and no account to create. Guests click the link, fill in their details, and their response updates your dashboard instantly. You can see confirmed, pending, and declined counts at a glance, and filter to see exactly who still needs to reply.

• ✓ Central guest database — all guest information in one place, editable by both partners
• ✓ Automatic RSVP tracking — confirmed, pending, and declined counts update in real time
• ✓ Digital invitations — unique links sent by email, WhatsApp, or SMS
• ✓ Dietary & allergy tracking — captured at RSVP, exportable for catering
• ✓ Plus-one management — track named and TBD plus-ones separately
• ✓ Guests need no app — RSVP works in any mobile browser with one click
• ✓ CSV import & export — bring your existing list in, export for venue and caterer

How it works — 4 steps to a stress-free guest list

1. 1. Build your guest list. Import an existing Excel or CSV file, or add guests manually. Assign each guest to a group (bride's family, groom's family, college friends, colleagues) and add contact details. Seatly shows a running total as you add names — watch your headcount grow in real time.
2. 2. Send digital RSVP invitations. When your list is ready, Seatly generates a unique personal link for each guest. Copy individual links to paste into your messages, or use the bulk send feature to email everyone at once. There's nothing to configure — each link is ready to share.
3. 3. Watch responses come in. As guests click their links and respond, their status updates instantly on your dashboard. Confirmed guests show their meal preference and dietary notes. You can send reminders to anyone still pending with a single click.
4. 4. Export for your venue and caterer. When the RSVP window closes, export a complete guest list as PDF or CSV. The catering export includes a dietary summary — total vegetarians, vegans, gluten-free guests, and kids meals — so your venue has everything they need in one document.

What the guest list looks like

Seatly vs WhatsApp & paper — feature comparison

Most couples manage their guest list across WhatsApp, paper, and a rough spreadsheet. Here's how that compares to using a dedicated wedding guest list app for your RSVP management.